When you use our services, visit www.schilterlaw.ch (hereinafter referred to as the ‘website’) or otherwise interact with us, we collect and process various categories of your personal data. In principle, we may collect and otherwise process this data for the following purposes in particular:

Communication: We process personal data in order to communicate with you as well as with third parties, such as parties to proceedings, courts or authorities, by email, telephone, letter or other means (e.g. to respond to enquiries, in the context of legal advice and representation, and for the initiation or performance of contracts). This also includes sending our clients, contractual partners and other interested persons information about events, changes in legislation, news about our law firm or similar matters. This may take place, for example, in the form of newsletters and other regular contacts (electronically, by post or by telephone). You may object to such communications at any time or refuse or withdraw your consent to such communications. For this purpose, we process in particular the content of the communication, your contact details and the metadata of the communication, as well as image and audio recordings of (video) telephone calls. In the case of audio or video recordings, we will inform you separately, and you are free to let us know if you do not wish to be recorded or to end the communication. If we need or wish to verify your identity, we will collect additional data (e.g. a copy of an identity document).

Initiation and conclusion of contracts: With regard to the conclusion of a contract, in particular a contract establishing a client relationship, with you or your client or employer, which also includes the clarification of any conflicts of interest, we may obtain and process, in particular, your name, contact details, powers of attorney, declarations of consent, information about third parties (e.g. contact persons, information about family members and counterparties), contract content, date of conclusion, creditworthiness data and any other data that you provide to us or that we collect from public sources or third parties (e.g. commercial registers, credit agencies, sanctions lists, media, legal protection insurance companies or the internet).

Administration and performance of contracts: We obtain and process personal data in order to comply with our contractual obligations towards our clients and other contractual partners (e.g. suppliers, service providers, correspondent law firms, project partners) and, in particular, to provide and enforce the agreed contractual services. This also includes the processing of data for the conduct of mandates (e.g. legal advice and representation of our clients before courts and authorities and related correspondence), as well as data processing for the enforcement of contracts (debt collection, court proceedings, etc.), accounting, and public communications (where permitted). For these purposes, we process in particular the data that we have received or collected in the course of initiating, concluding and performing the contract, as well as data that we create in the course of providing our contractual services or that we obtain from public sources or other third parties (e.g. courts, authorities, opposing parties, information services, media, detective agencies or from the internet). Such data may include, in particular, records of conversations and consultations, notes, internal and external correspondence, contractual documents, documents that we prepare and receive in the context of proceedings before courts and authorities (e.g. statements of claim, appeals and complaints, judgments and decisions), background information about you, opposing parties or other persons, as well as other mandate-related information, records of services rendered, invoices, and financial and payment information.

Operation of our website: In order to operate our website securely and reliably, we collect technical data such as the IP address, information about the operating system and settings of your end device, the region, and the time and type of use. In addition, we use cookies and similar technologies.

Improvement of our electronic offerings: In order to continuously improve our website and other electronic offerings, we collect data about your behaviour and preferences, for example by analysing how you navigate our website and how you interact with our social media profiles.

Registration: In order to use certain offers and services (e.g. Wi-Fi, newsletters, encrypted email communication), you must register (either directly with us or via our external login service providers). For this purpose, we process the data disclosed in the course of the respective registration. In addition, we may collect personal data about you during your use of the offer or service; where necessary, we will provide you with further information about the processing of such data.

Security purposes and access controls: We obtain and process personal data in order to ensure and continuously improve the appropriate security of our IT systems and other infrastructure (e.g. buildings). This includes, for example, the monitoring and control of electronic access to our IT systems as well as physical access to our premises, analyses and testing of our IT infrastructures, system and error checks, and the creation of backup copies.

Compliance with laws, directives and recommendations of authorities, and internal regulations (“compliance”): We obtain and process personal data in order to comply with applicable laws (e.g. for the prevention of money laundering, tax law obligations or our professional duties), self-regulatory regimes, certifications, industry standards, our corporate governance, as well as for internal and external investigations in which we are a (procedural) party (e.g. by a law enforcement or supervisory authority or a commissioned private body).

Risk management and corporate governance: We obtain and process personal data in the context of risk management (e.g. to protect against unlawful activities) and corporate governance. This includes, among other things, our operational organisation (e.g. resource planning) and corporate development (e.g. the acquisition and sale of business units or companies).

Job applications: If you apply for a position with us, we obtain and process the relevant data for the purpose of reviewing the application, conducting the application process and, in the case of successful applications, preparing and concluding a corresponding contract. In addition to your contact details and the information from the relevant communications, we process in particular the data contained in your application documents and data that we may additionally obtain about you, for example from professional social networks, the internet, the media and from references, provided you consent to us obtaining references. The processing of data in connection with the employment relationship is the subject of a separate privacy policy.

Further purposes: Further purposes include, for example, training and educational purposes as well as administrative purposes (e.g. accounting). In addition, we may process personal data for the organisation, conduct and follow-up of events, in particular participant lists and the content of presentations and discussions, as well as image and audio recordings created during such events. The safeguarding of other legitimate interests also constitutes further purposes, which cannot be exhaustively listed.